AP invoice capture
Supplier invoices read, matched to the PO and receipt, and queued for approval with the exceptions flagged.
Service · Build
Back-office automation with OCR and AI
Supplier invoices keyed into AP, bills of lading keyed into receiving, emailed purchase orders keyed into order entry. We read them with OCR and AI, match them to what your system expects, and put a person in front of the approve button.
The back office of an operations business is paper and email: invoices from suppliers, BOLs from carriers, POs from customers who will not use a portal. Someone types each one. Automation here is not a chatbot; it is reading documents correctly and letting a person approve the result in seconds instead of typing it in minutes.
We run exactly this in production: an OCR pipeline that makes scans searchable, a rules engine that files and labels them with a preview before it acts, and an AI-assisted desk where agents draft and people send. The same parts build your automation.
What we build
Read, match, approve, post.
BOL and packing slip capture
Receiving documents read into the receipt, quantities compared to the PO, shortages flagged.
Emailed PO intake
Customer POs from email and PDF read into draft orders for a CSR to approve.
A person approves
Nothing posts without a click. Confidence scores, side-by-side view, one-key approve or correct.
Filing and retention
Every document kept, searchable, labelled and expired by rule.
Audit trail
Who approved what, when, and what the machine read versus what was posted.
How it runs
Start with one document type.
Assess
Which documents, how many a week, and where they go.
Pilot one type
Usually supplier invoices. Read, match and approve beside the manual process.
Tune and extend
Rules for your suppliers and formats, then the next document type.
Run
Monitoring, exception handling, and a care plan for new formats.
Common questions
Before you book.
How accurate is it?
Accurate enough that approving is faster than typing, and never trusted enough to post on its own. A person approves every document, and the ones the machine is unsure of are flagged first.
Where do our documents go?
They stay in your database, on your servers or ours in the US. Extraction can run entirely in-process, without sending documents to a third-party AI service, when that matters to you.
Which document should we start with?
Supplier invoices almost always: high volume, consistent format per supplier, and a clear match to a PO. The pilot proves the approach in a month.
Count the invoices someone typed last week.
Thirty minutes, no obligation. We reply within one business day.